Jan 20, 2015 - The Presenter View option allows PowerPoint users to show the audience the slide show while giving the presenter a view of upcoming slides,.
Most of the time, PowerPoint presentations are given in the same way. The audience is facing you watching your presentation on a large screen. You are facing the audience with your computer or laptop facing you with your presentation on it. This gives you a huge advantage.
You can see a special view on your computer monitor, but the audience won't see on their screen. The special view just for you is called 'Presenter View.' To use Presenter View while you present, change to the slideshow ribbon tab and make sure 'Use Presenter View' has a check box next to it. You can select which monitor is going to have Presenter View on it. Because we're only on one monitor here, I'll show you how you can activate it to practice while you're presenting. I'll start the slideshow by hitting the F5 on my keyboard or 'From Beginning' from the slideshow ribbon.
From here, I can right click on my slide and choose 'Show Presenter View.' There's a few things you can see here. The first one is, you can see my slide timer up here on the left hand side. If it's distracting to you, you can pause it.
You can also reset the timer. On the right hand side, I can see the current time which is useful if I know I have a hard stop time on my presentation. I can see the current slide that I'm on and on the right hand side I can see the next slide that's coming up so I can prepare for it.
Any speaker notes that I have on that current slide will be listed below. I can also change the font. If I'm having a hard time reading the speaker notes, I can enlarge the font by clicking the 'A' in the bottom left hand side or I can click the smaller 'A' next to it and shrink the text if I want to see it all on one screen. Directly underneath the slide, I can see my annotations pen, which I'll be showing you in the next video how that works. We can also jump to a slide, I'll show you that. You can zoom in on a particular slide if you need to see a feature better or there's something you'd like to show your audience a little more closely.
We talked about how to blackout the slide quickly so that you can talk and you can do that by clicking this button. Click it again to bring your slide back. You can click the '.' To get some help, hide Presenter View or end your show. Finally, you can navigate back and forth between slides by clicking the arrows to the left and the right of the slide numbers.
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You can also see how many slides there are, see what slide you're on and you can click to see all of your slides. To end the slideshow, you can simply click 'End Slideshow' at the top of the screen. Learn how to best create, edit, and share presentations with PowerPoint 2016, the popular presentation platform. Jess Stratton shows how to build a slideshow from scratch or leverage PowerPoint templates and themes for quick construction. Jess then demonstrates how to add and edit text, images, graphs, video, and animation; format slides for consistency; and add speaker notes and transitions to ensure a smooth delivery. Plus, discover how to collaborate on changes and then share the final presentation via print, PDF, or a recorded slideshow.
Image: iStock/maxsattana Presentations are more audience driven than ever, and the traditional first-to-last linear sequence is often inadequate. You need the flexibility to display slides in any order you please. Thanks to PowerPoint 2016's new Zoom feature, you can do so by customizing your presentation to achieve a more flexible flow. Move from one slide to any other, wherever the conversation takes you. In this article, I'll show you how Zoom allows you and your audience, not the order of the slides, to decide where to zoom to next. More about Office.
I'm using PowerPoint 2016. Office 365 started updating users with this feature last year, and everyone should have it by now. There's no downloadable demonstration file. Instead, we'll use a presentation template you can quickly access. The demo file You can use any presentation file that contains several slides. This feature relies heavily on sections, but you don't need them to use it. If you want to use the demo file I'm working with, click the File tab and then click New.
Next, click the Presentations link and enter the search string Multimedia in the New Search control to find the Contoso Corporation template ( Figure A). If that doesn't work, do the following:. Click the File tab and then click New. Click Presentations in the Suggested Searches options (under the Search control). In the Category list to the right, double-click Nature. Browse down and double-click Multimedia choreograph presentation and then click Create.
Figure A Choose a presentation template. I purposely chose a presentation with no sections and several slides, so you can experience Zoom with and without sections. SEE: (ZDNet) The Zoom options. Slide Zoom adds a link on the current slide to any slide in the presentation. To demonstrate, we'll start in Normal view and add a link to slides 3, 8, and 12 as follows:.
Select slide 1 and then click the Insert tab. (You can select any slide.).
In the Links group, choose Slide Zoom from the Zoom dropdown. Notice that Section Zoom is disabled because there are no sections in this presentation.
If you're using a presentation with sections, this option won't be disabled. By default, PowerPoint selects no slides. Check slides 3, 8, and 12 ( Figure B) and click Insert.
Figure B Select the slides you want to link to. PowerPoint adds three linked thumbnails to the current slide. Initially, the thumbnails are stacked as a group. Click anywhere else on the slide to quickly upgroup them and then drag to position them individually.
You can also resize them. To see how they work, press F5. Figure C shows the linked thumbnails arranged at the bottom left, where I moved them. Click any of the linked thumbnails to move directly to that slide. Clicking will continue to the end of the presentation. You'll use this feature when you want quick access to related details or a quick exit. Figure C Click a slide thumbnail.
Summary Zoom The Summary Zoom option generates a new slide with thumbnails. From the Zoom dropdown, choose Summary Zoom. As before, check the slides that you want quick access to.
For this example, select slides 1, 3, 6, 8, and 12 as shown in Figure D and then click Insert. Figure E shows the resulting slide. Figure D Check the slides. Figure E Summary Zoom creates a navigation slide.
PowerPoint adjusts slide numbers automatically, depending on where you put the summary slide. I moved mine to the beginning so all slide numbers are increased by 1. SEE: (TechRepublic ebook) Press F5 to run the presentation. As you can see in Figure F, PowerPoint displays the summary slide because it's the first slide in the presentation. Click any thumbnail to go directly to that slide. For instance, clicking The Core Values thumbnail takes you to slide 4 (which was slide 3 before adding the summary slide). Click through slides 5 and 6 (formerly slides 4 and 5) and PowerPoint will return to the summary slide.
Figure F The summary slide provides quick access to other slides and sections. You might be wondering why PowerPoint returns you to the summary slide after viewing slide 6. When you added the summary slide, PowerPoint created sections for you, as shown in Figure G. PowerPoint uses the slide titles as the section names (but you can change the names). By default, PowerPoint returns you to the summary slide when you reach the last slide in a section.
Figure G You can see the sections in Slide Sorter. Section Zoom When we began, PowerPoint disabled the Section Zoom option because the presentation had no sections.
PowerPoint created sections when you used the Summary Zoom option. Consequently, the Section Zoom option is now available. You'll use it the same way you use Slide Zoom.
Begin by selecting the slide where you want to add the linked thumbnails. Then, click the Insert tab and choose Section Zoom from the Zoom dropdown. Instead of displaying all slides, this option displays the first slide in each section, as shown in Figure H.
Check the sections you want quick access to and then click Insert to add a linked thumbnail. Figure H Section Zoom displays the first slide in each section. Zooming A traditional presentation starts with the first slide and ends with the last slide.
In contrast, Zoom lets you take control of where you go next. You can add section and slide links to any slide or you can create a summary slide with several links. Zoom won't improve your presentation, but it will enhance your delivery. Next month, I'll show you several ways to customize Zoom. Microsoft Weekly Newsletter Be your company's Microsoft insider with the help of these Windows and Office tutorials and our experts' analyses of Microsoft's enterprise products. Delivered Mondays and Wednesdays Send me your question about Office I answer readers' questions when I can, but there's no guarantee.
Don't send files unless requested; initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. For example, 'Please troubleshoot my workbook and fix what's wrong' probably won't get a response, but 'Can you tell me why this formula isn't returning the expected results?' Please mention the app and version that you're using. I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at [email protected].
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